Linde Engineering North America Inc

Operations Assistant

Job Location US-TX-Houston
# of Openings
1
Category
Administrative/Clerical

Overview

The Operations Assistant is responsible for the administrative, clerical, and document management tasks across the overall operations group.   

 

Responsibilities

The Operations Assistant shall be responsible for; but not limited to the following:

 

  • Develop and maintain documentation and files using Microsoft Office including Excel, Word, and PowerPoint. 
  • Create and maintain Project Profiles and job files in accordance with Company work instructions and applicable project instructions. 
  • Create PowerPoint Presentations, write reports, take minutes, and establish and maintain administrative files. 
  • Provide training, as required, in the areas of project correspondence, document control, and ERP systems for operations. 
  • Manage departmental time entry, approval and vacation balances. 
  • Prepare agendas, notices, minutes, and resolutions for internal and external meetings. 
  • Assist with expense report preparation for managers and coordinate travel needs with American Express Business Travel and Linde Global Procurement. 
  • Assist managers & team with document distribution, scanning, copying, etc.
  • Screen incoming phone calls, take messages, and respond independently when possible. 
  • Manage VP’s calendar, including scheduling and accepting meeting invitations, reserving video conference facilities, and printing attachments in preparation of meeting attendance. 
  • Maintain the operations group change management records. 
  • Develop material requisitions, instrument/equipment lists, and datasheets for approval. 
  • Learn and abide by the Linde Code of Ethics and Code of Conduct. Demonstrate honesty, integrity, and professionalism in all communications, actions and decisions.

Qualifications

 

  • High School Diploma or equivalent certificate.
  • Minimum 5 years’ administrative office support experience.
  • Prior EPC experience required.
  • Effective computer skills; Microsoft Office Suite, Lotus Notes, and other Company and discipline specific software applications.
  • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company
  • Detail oriented.
  • Effective analytical and problem-solving skills.
  • Effective time management skills.


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