Linde Engineering North America Inc

  • Receptionist-Houston

    Job Location US-TX-Houston
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Responsible for overall reception desk coverage and facilities coordination needs for the Houston office

    Responsibilities

    The Receptionist responsibilities include, but are not limited to, the following:

    • Responsible for Houston reception coverage, answering main switchboard, greeting visitors and notifying employees of visitor arrival.
    • Administer visitor and new hire badges through system.
    • Coordinate weekly reception lunch coverage.
    • Assist employees making resource/meeting room requests through Outlook. Assist employees with teleconference equipment.
    • Maintain the company phone list and photo directory on a continual basis.
    • Manage and distribute / in mail room mail.
    • Order office supplies and upkeep of the mail room.
    • Prepare FedEx shipping labels as needed, handles all courier packages delivered, and reconcile courier invoices in addition to allocating several other invoices by cost code and processing to Accounts Payable.
    • Manage company coffee/vending contract; i.e., ensure adequate conference and break room supplies are provided.
    • Coordinate facility issues with building management; i.e., security and access cards, climate control, cleaning, maintenance, and after hour requests.
    • Direct office/floor facility moves and relocations, including; furniture moves, and items to be hung or installed. Including office assignment and update floor plans.
    • Oversee new hire facility requirements including seating arrangements, name plates and building access cards.
    • Prepare annual budget for physical facilities (CAPEX and OPEX).
    • Other duties as assigned.
    • Learn and abide by the Linde Code of Ethics and Code of Conduct. Demonstrate honesty, integrity, and professionalism in all communications, actions and decisions.

    Qualifications

    • High School graduate or GED equivalent
    • Three (3) years of facilities coordination experience preferred
    • Effective communication skills both verbally and in writing with superiors, colleagues and individuals inside and outside the company
    • Intermediate Level computer skills; Microsoft Office Software, Lotus Noes, and other Company inteand discipline specific software applications
    • Ability to maintain appropriate level of confidentiality with employee sensitive data
    • Detail oriented and ability to work independently
    • Ability to juggle multiple task demands
    • Effective analytical and problem-solving skills

     

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