Linde Engineering North America Inc

  • Administrative Assistant, Operations

    Job Location US-PA-Blue Bell
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    The Administrative Assistant, Operations is responsible for the administrative and clerical tasks across the Operations Department.   The scope of responsibility includes support to the Project Management, Engineering and Procurement Departments. 

    Responsibilities

    The Administrative Assistant, Operations shall be responsible for; but not limited to the following:

     

    • Develop and maintain documentation and files using Microsoft Office including Excel, Word, and PowerPoint. 
    • Provide assistance in the areas of project correspondence, document control, and ERP systems for all Operations Department personnel. 
    • Create and maintain Project Profiles and job files in accordance with Company work instructions and applicable project instructions. 
    • Create PowerPoint Presentations, write reports, take minutes, and establish and maintain administrative files. 
    • Prepare routine reports for Vice President, Operations. 
    • Manage departmental time entry, approval and vacation balances. 
    • Prepare agendas, notices, minutes, and resolutions for internal and external meetings. 
    • Assist with expense report preparation for managers and manage travel needs for the department with American Express Business Travel. 
    • Assist managers & team with document distribution, scanning, copying, etc. 
    • Screen incoming phone calls, take messages, and respond independently when possible. 
    • Manage VP’s calendar, including scheduling and accepting meeting invitations, reserving video conference facilities, and printing attachments in preparation of meeting attendance. 
    • Schedule and coordinate meetings, training, and seminars including meals. 
    • Greet internal/external customers, visitors, and vendors within the department providing an additional level of office security. 
    • Recommend and implement upgrades and improvements to the engineering office environment. 
    • Coordinate new employee office set-up. 
    • Manage office supply inventory and ordering. 
    • Learn and abide by the Linde Code of Ethics and Code of Conduct. Demonstrate honesty, integrity, and professionalism in all communications, actions and decisions.

    Qualifications

    • High School Diploma. Associates Degree preferred.
    • Minimum 5 years’ administrative office support experience.
    • Prior experience with an engineering organization required.
    • Effective computer skills; Microsoft Office Suite, Lotus Notes and other Company and discipline specific software applications.
    • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
    • Detail oriented.
    • Effective analytical and problem-solving skills.
    • Effective time management skills.

     

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