Responsible for documentation and administrative support to the Project Manager and assigned Project Execution Team as directed by Director, Project Management.
Setup and maintain job files in accordance with Company work instructions and applicable project instructions.
Prepare correspondence, presentations and/or reports as required.
Follow-up on correspondence and outstanding requests for resolution.
Coordinate for Project Team, Client and/or Vendor meetings.
Responsible for the setup and cleanup of meeting facilities utilized by Project Manager and/or Project Team.
Provide phone coverage for Project Manager, identified team members and switchboard duties as required.
Facilitate document issue process.
Assist Project Manager and Project Team with document distribution, scanning, copying, etc.
Forward to appropriate engineer for review.
Receive certified drawing approval from appropriate engineer, issues certified drawing, and scans into Company specific document management system, Documentum.
Assemble data books or operating manuals as necessary.
High School Diploma or equivalent certificate.
Minimum 2 years administrative office support experience.
Engineering industry experience preferred.
Effective computer skills; Microsoft Office Software, Lotus Notes, and other Company and discipline specific software applications such as Documentum, Bentley redline,AutoCad,Pro-Corr,Ipix, and Quickplace.
Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.