Linde Engineering North America Inc

  • Project Administrative Assistant

    Job Location US-OK-Tulsa
    # of Openings
    1
    Category
    Project Management
  • Overview

    Responsible for documentation and administrative support to the Project Manager and assigned Project Execution Team as directed by Director, Project Management.

    Responsibilities

     

    • Setup and maintain job files in accordance with Company work instructions and applicable project instructions.
    • Prepare correspondence, presentations and/or reports as required.
    • Follow-up on correspondence and outstanding requests for resolution.
    • Coordinate for Project Team, Client and/or Vendor meetings.
    • Responsible for the setup and cleanup of meeting facilities utilized by Project Manager and/or Project Team.
    • Provide phone coverage for Project Manager, identified team members and switchboard duties as required.
    • Facilitate document issue process.
    • Assist Project Manager and Project Team with document distribution, scanning, copying, etc.
    • Forward to appropriate engineer for review.
    • Receive certified drawing approval from appropriate engineer, issues certified drawing, and scans into Company specific document management system, Documentum.
    • Assemble data books or operating manuals as necessary.

     

     

    Qualifications

    • High School Diploma or equivalent certificate.
    • Minimum 2 years administrative office support experience.
    • Engineering industry experience preferred.
    • Effective computer skills; Microsoft Office Software, Lotus Notes, and other Company and discipline specific software applications such as Documentum, Bentley redline,AutoCad,Pro-Corr,Ipix, and Quickplace.
    • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
    • Effective analytical and problem-solving skills. 
    • Ability to multi task effectively                

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