Linde Engineering North America Inc

  • Executive Assistant, Hydro-Chem

    Job Location US-GA-Holly Springs
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    The Executive Assistant is responsible for providing administrative support for the Hydro-Chem office’s President, including: meeting and travel planning, preparation of complex documents/presentations and reports.

    Responsibilities

    The Executive Assistant shall be responsible for, but not limited to, the following:

    • Daily reviews with the President to schedule and develop agendas
    • Prepares confidential reports for the President including Board of Director meeting materials, and day to day correspondence.
    • Manages the President’s calendar; organizing agendas and materials necessary for internal and external meetings.  This includes organizing, tracking, and attending offsite meetings and functions.
    • Prepares presentations and reports including charts and graphs, utilizing Microsoft Office Word, Excel and PowerPoint.
    • Makes travel arrangements and prepares expense reports using Concur. This includes scheduling, coordinating and planning of complex international or domestic travel including visa requirements, currency exchanges, security and air/land transportation. 
    • Manages the Request For Quote (RFQ) process for subcontractors, various office supply vendors and the company travel program.
    • Manages the daily operations for the efficient operation of the Hydro-Chem office, including office moves, offsite storage, coordinating with building management, ordering supplies, and managing the building lease invoicing and control process.

    Qualifications

    • Bachelor's degree preferred with a minimum 5 years ' experience as an executive assistant or equivalent role
    • Ability to communicate clearly and concisely, orally and in writing, with all levels of the organization
    • Thorough understanding of how to interact with other company executives both internal and external
    • Thorough understanding of airlines rules and bookings
    • Excellent presentation skills, and expertise with web-based communication (both design and technical aspects)
    • Proficiency in scheduling, coordinating and planning complex international travel including visa requirements, currency exchanges, security, air and land transportation
    • Demonstrated ability to successfully mange projects in a deadline-oriented environment
    • Solid organizational and analytical skills, as well as attention to detail
    • Ability to maintain appropriate level of confidentiality
    • Ability to build relationships with work effectively with all levels of managment
    • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint required
    • Proficiency in SAP is a plus
    • Knowledge of the procurement process and invoicing
    • Ability to be part of the office safety council is a plus
    • Abiltiy to be an internal auditor is a plus
    • Abiltiy to be par of the employee activity committee is a plus

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